We were engaged to develop and operate a user help desk (UHD) for a government agency. The goal was to improve customer satisfaction by meeting service benchmark levels, to ensure transparent service processes and to minimize administrative costs. This engagement ranged across a large number of different office communications applications, as well as 400 different customer specific applications.
The UHD is meant to serve as the central contact point for all user questions coming from government employees. As such, it is responsible for serving over 100,000 users and systems, as well as coordinating all related support processes. On account of the large number and complexity of applications supported, high demands are continuously placed on the user help desk. And principal among them is ensuring that the UHD is able to respond despite call volumes that fluctuate up to 40% and a required second level resolution rate of 100%.
Recruitment of service-oriented IT specialists
RIGHTHEAD quickly recruited a team to ensure that first and second level technical customer support and processes requests were quickly and reliably met in order to guarantee high customer satisfaction. Strict selection and evaluation criteria were used to create detailed skills profiles, allowing us to fulfil the client’s high demands regarding flexibility and quality. RIGHTHEAD’s leadership also maintained close contact with the client in order to react flexibly to changing functional requirements and workload fluctuations.
The benchmarks established with respect to initial availability and resolution rates were greatly exceeded. This UHD became the largest and most modern help desk in Germany. RIGHTHEAD was also able to optimize administrative costs involved in recruiting personnel and, in the process, meet the exacting standards of a coordinated, qualitatively driven human resource organization.